Businesses have been known to keep sensitive documents in a secure location for fear that they might end up in the hands of the right people. If this happens it could result in losing opportunities, costly lawsuits, or even data breaches and fines.

Virtual data rooms (VDRs) are cloud-based software solutions that provide secure remote access, 24 hours a day, to folders and files via any device that has an internet connection. VDRs are cloud-based software solutions which provide secure, 24-hour remote access to folders and files from any device that has an internet connection. These platforms offer a range of collaboration tools to facilitate dealmaking and efficient document management. They also include advanced features such as granular permissions, watermarking, and audit trails to limit the chance of accidental or malicious deletion.

The most frequent use case for virtual data rooms is due diligence during the mergers and acquisitions. Both sides need to go through extensive documentation, so it’s critical to be able to access a single platform from which documents can be stored and easily accessed. VDRs simplify the due diligence process and significantly reduce the timeframes.

Startups typically use VDRs in order to work with investors and advisors during fundraising rounds, M&A, and other transactions. These platforms allow startups to upload and organize their documentation into an easy-to-use index system that aids searches and speeds the due diligence process. They also have collaboration tools like comments, Q&A sections and task assignments to aid teams in staying organized and more efficient. Many modern providers offer a cloud-based model which does not require any hardware or installation. Self-hosted software, which is installed on the servers that start up, provides more control and could require IT resources.